Visiting clubs and coaches

If you are a visiting club or coach you will receive a link to withdraw your swimmers. If you have not received the link:
  • Before the meet

    Please email or the meet administrator for the link to be resent.

  • At the meet

    The AOE desk will have a QR code you can scan on your phone to load your withdrawal link.


Administrator login

Use this software for your own meets

Create an account for your own organisation



Swimmer withdrawals

Each session has a cut-off time after which time withdrawals are no longer accepted.

Clubs receive a unique link to withdraw their swimmers.

Visiting clubs withdraw their swimmers online rather than filling in withdrawal forms or the swimmers signing-in. The visiting and host club receive a confirmation email. If necessary, the coach can re-instate the swimmer. They can do this for any session that is open for withdrawals.

When the deadline for withdrawals for the session has past, the host club has an ordered list of swimmers to withdraw from each race and can seed the heats.

Multiple coordinators can have accounts.

Saves time ---- Reduces errors ---- Less empty lanes .


City of Norwich Swim Club

Having held the first L3 gala in the East Region - still under COVID restrictions - withdrawals suddenly became something we didn’t have to worry about as coaches and team managers were able to do everything remotely. This meant that there were fewer empty lanes, timely printouts for officials, and supported us in running a slick and socially distanced meet. The responsive nature of the Swim-Meet team also meant we could enjoy improvements as we went along.
Definitely plan on using the system again!

Tracey Spinner, CO Norwich SC Meet Promoter