Swimmer withdrawals

Upcoming meetsThe withdrawal cut-off time for the next session
Thetford Dolphins Club Champs Monday 14 Oct 2024 at 18:50
Cambridge Grand Prix Friday 18 Oct 2024 at 18:25
Diss Otters Autumn Open Saturday 19 Oct 2024 at 08:35
Distance Time TrialSaturday 19 Oct 2024 at 12:00
Somerset Relay & 100m IM Event Sunday 20 Oct 2024 at 08:00
GYSC Club Champs Sunday 20 Oct 2024 at 19:00
Rascals National Lifesaving 24Friday 25 Oct 2024 at 18:00
Dereham Otters Halloween Mini Sunday 27 Oct 2024 at 13:15
PSC Winter SC Open Nov Saturday 16 Nov 2024 at 08:15
Watford County Qualifier Monday 18 Nov 2024 at 13:10
Maidstone L3 Winter Qualifier Saturday 23 Nov 2024 at 08:15
CoStA Winter Open Saturday 30 Nov 2024 at 12:30

Host club

  • Before the meet
    • An admin link is created and you can see and withdraw all swimmers at the meet.
    • Update each session with the "cut-off" time for withdrawals.
    • Add your refund policy for the meet.
    • Click to email clubs their withdrawal link that only has their swimmers.
    • Copy and paste the withdrawal link QR codes to the coaches' packs.
    • The withdrawals will roll in and when convenient you can see and withdraw the swimmers from your meet software (e.g. Sports Systems or HyTek) and mark the withdrawal as processed.
  • At the meet
    • After the "cut-off" time for the session the AOE team have a report of the remaining withdrawals to make before seeding the heats.
  • After the meet
    • There is an Excel download of any refund requests.
    • An audit trace of when the withdrawals were requested and actioned.

Visiting clubs

  • Before the meet
    • Your gala entry team will be emailed a link to withdraw your swimmers.
  • At the meet
    • Your coach meet pack will have a club specific QR code for your coach and team manager to scan and withdraw your swimmers.

Administrators

Administrator login

Use this software for your own meets

Create an account for your own organisation

Withdrawals

About

Swimmer withdrawals

The swimmer withdrawals is a central place to store and process all the withdrawals.

Clubs get their own link to withdraw and see their swimmers.

The host can withdraw any swimmer.

In the lead up to the meet the promoter / host club can see all the withdrawals from the clubs. They can take them out of the Meet Software (e.g. SportsSystems or HyTek) and mark the withdrawals as processed.

Withdrawals can continue to be made at the meet up to the cut-off point for the session by coaches and team managers using their phones.

When seeding the heats the AOE operators have an ordered list of the remaining withdrawals.

There is a audit trace of when the withdrawals were requested and actioned.

An option to allow and maintain refund requests.

Saves time ---- Reduces errors ---- Less empty lanes .

Testimonials

City of St Albans Swim Club

Swim-Meet for Withdrawals is such great software. It centralises withdrawals, easily shows who has requested medical withdrawals and generally makes life so much easier as a promoter. I had a few clubs come up and tell me how much easier it made their life too from an attending club point of view, so win win.

City of St Albans Meet Promoter

Kent County ASA

I do love this system it is saving me so much time 😀

Kent County Meet Promoter

West Norfolk Swim Club

Love using Swim-Meet for the withdrawals - so much less stressful at the start of each session!
It’s a fabulous programme!

West Norfolk Swim Club

City of Norwich Swim Club

Having held the first L3 gala in the East Region - still under COVID restrictions - withdrawals suddenly became something we didn’t have to worry about as coaches and team managers were able to do everything remotely. This meant that there were fewer empty lanes, timely printouts for officials, and supported us in running a slick and socially distanced meet. The responsive nature of the Swim-Meet team also meant we could enjoy improvements as we went along.
Definitely plan on using the system again!

City of Norwich Swim Club Meet Promoter

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